Automatically Synchronizing Your BlackBerry and Outlook Calendar

Posted on May 25, 2008 in News | 0 comments

Many physicians use a BlackBerry device and have their calendar on Outlook. If your institution uses a BlackBerry enterprise server, then you’re set. Your BlackBerry’s calendar should automatically synchronize with your Outlook calendar.

If you just have a copy of Outlook running on your PC and a BlackBerry running with a subscription to a local carrier, then you need to manually synchronize your BlackBerry with your PC in order to keep your calendar up to date.

See http://www.blackberryinsight.com/2007/01/28/how-to-synchronize-my-blackberry-with-my-desktop-computer/ for a nice explanation on how to do this.

The only problem with this technique is that you have to remember to synchronize on a regular basis. For busy physicians, this just adds one more thing to do in an already full day.

There’s a nice solution to problem however, that will allow automatic synchronization without purchasing any additional software.

First, you’ll need to create a free Google Calendar account – go to calendar.google.com and click on the ‘Create Account’ button.

Next, you’ll need to set up automatic synchronization between your PC’s Outlook calendar with your Google Calendar. See http://www.google.com/support/calendar/bin/answer.py?hl=en-ie&answer=89955 for a details on how to do this.

Finally, you’ll need to set up your BlackBerry to automatically get updates from your Google Calendar. To do this, go to http://www.google.com/intl/en_us/mobile/sync/ and click on the button “Get Started Now”.

Once the appropriate software is set up on your PC and BlackBerry, your Google Calendar will act as a conduit to ensure that you Calendar is automatically synchronized on a regular basis.

While this may sound a little complicated, it should only take about 15 minutes to do.

If you want to synchronize your address book, to do list and messages you still will need to manually synchronize using the BlackBerry Desktop Manager.